Chapter recognition software
that understands the year.
For CTSOs, state associations, and chapter-based organizations turning a year of student effort into recognition that means something.
Talk through your program
Real product. Fictional association and chapter data.
A Chapter of the Year program has a lot of moving parts.
Membership drives in the fall. Community service all year. Leadership activities, conference participation, and a final round of judging. A single entry form rarely captures the way a chapter recognition program unfolds.
Bay Laurel organizes the cycle around a structured rubric. Each activity has a place for the evidence it needs, a deadline, and a scoring model. Chapters can keep working across the year while staff keep the whole program in view.
- Organize your rubric into sections, groups, and activities.
- Collect narratives, numbers, links, and supporting files.
- Set activity-specific or section-wide deadlines.
Give students ownership. Keep advisers in the loop.
Students do meaningful work in their chapters. Let them document it, too. They can prepare submissions and send them to an adviser for review, with a clear handoff before judging.
Advisers can review the chapter’s work, make changes, submit directly, and manage their chapter roster. The process gives students a role without making program staff the middleman for every update.
- Dedicated chapter workspaces for advisers and students.
- Adviser approval before student work goes to judges.
- Submission status and feedback alongside each activity.
Keep your scoring rules close to the evidence.
A chapter might earn points per member in one activity, a flat amount for completing another, and a judge-assigned score for a service project. Bay Laurel supports those differences within the same program.
Configure section caps, minimums, bonus points, and award tiers. For late work, set the credit policy in advance. Review scores and calculations before publishing recognition results.
- Flat, per-unit, and judge-assigned scoring.
- Award thresholds and section minimums.
- Configurable score visibility for chapters.
Keep what works for next year.
Your next cycle should start with the program you’ve already built. Clone the rubric, review the requirements, and update the dates for the new year.
Run separate events for different divisions or recognition cycles, with your organization’s branding on its own Bay Laurel subdomain.
- Reuse rubrics across recognition cycles.
- Run multiple events within your organization.
- Export results when you need them outside the platform.
Bring the rubric you have.
A useful demo starts with your real program. Bring your current rubric or handbook, an approximate chapter count, and the parts of the process that take too much time. We’ll work through them together.
Still working out the process? Start with our chapter recognition planning checklist, or take a closer look at online judging in Bay Laurel.
Good work deserves
its moment.
Let’s talk about your program, your rubric, and the people
who make it happen. We’ll show you where Bay Laurel fits.